Generate a bill of sale and download, print, or email a signature-ready PDF in just a few minutes!s
A bill of sale is a written record of a sale between two parties. It identifies the seller, the buyer, the property being sold, the date of sale, and the agreed-upon price, and it's signed by both parties as a record that the transaction took place. For most personal-property sales — vehicles, equipment, livestock, electronics — a bill of sale is the standard documentation, and it's what your DMV will ask for when you register a used vehicle.
You need a bill of sale any time ownership of a significant piece of personal property changes hands. Vehicle sales are the most common case — most state DMVs require a bill of sale to title and register a used vehicle. But you'll also want one for boats, trailers, motorcycles, ATVs, firearms, livestock, large equipment, or any private-party sale where the buyer or seller might later need a record. For a general bill of sale, the document protects both parties: the buyer has proof of legal ownership, and the seller has a paper trail showing the property was transferred and paid for.
The two templates here cover the same core fields — parties, sale terms, price, signatures — but the vehicle template adds the details a DMV typically needs: year, make, model, VIN, odometer reading, and the federal odometer disclosure statement. If you're selling a car, truck, motorcycle, or any titled vehicle, use the vehicle template; everything else uses the general template.
Most general bills of sale don't need to be notarized. A handful of states do require notarization for vehicle bills of sale — Louisiana, Maryland, Montana, Nebraska, New Hampshire, West Virginia, and Wyoming, among others — and a few require additional state-specific forms in addition to a bill of sale. Always check with your state DMV before assuming a generic template is sufficient. If you do need notarization, check the box in the form above and the PDF will include a notary acknowledgment block.
Is a bill of sale a legal document? Yes — it's a written record of a sale that both parties sign. It's not a title transfer; for vehicles, you'll still need to handle title and registration with your state's DMV.
Do I need a notary? Most general bills of sale don't require notarization. A handful of states require notarization for vehicle bills of sale (see above). When in doubt, check your state DMV.
What does "as-is" mean? It means the seller makes no warranties about the condition of the item. Once the bill is signed, the buyer accepts the item in its current state. Most private-party sales are as-is.
What is the odometer disclosure? Federal law requires the seller to disclose the vehicle's mileage at the time of sale for most vehicles under 20 model years old. The vehicle template includes this disclosure automatically.
Is my information stored? No. We render the PDF on demand and forget the data. We don't keep copies of bills, parties' details, or sale prices. See the privacy page for details.